Terms and Conditions
Thank you for registering for ESTA’s International Conference 2023 (“Conference”). This Conference is organised by ESTA UK. The following Conferences Terms and Conditions (“Terms”) apply to you and your participation at our ESTA conference, both in-person and virtual. “Attendee” for purposes of these Terms will include all participants at the Conference, including Exhibitors and Attendees. By participating in this Conference, you agree to these Terms so please read them carefully.
1. Confirmation Process
1.1. Once you complete your online registration, we will process your booking immediately. You will receive an email confirmation from us confirming your order details and other useful information.
1.2. If you do not receive an email confirmation after submitting your online registration form, please contact us at firstname.lastname@example.org as soon as possible before the start of the conference. It is your responsibility to update us of any changes to your contact details so that we are able to contact you.
2. Venue & Special Requirements
2.1. You must comply with the rules and regulations governing the Venue. If you bring any property to the Venue, you do so at your own risk. We are not responsible for any loss and/or damage to such property. We reserve the right to refuse admission to any person whom we consider in our absolute discretion to be unsuitable for admission to the conference or to remove such person after the start of the conference.
2.2. If you have any additional requirements due to a disability or for any other reason, please email us at email@example.com as soon as possible and, in any event, 28 days before the start of the conference.
3. Conference Changes
3.1 ESTA UK reserve the right to make any changes to the conference at any time without prior written notice. For example, such changes may include changing the programme (including, but not limited to, the speakers), time and/or the Venue. Additionally, any discounts or offers advertised for a particular event (such as “Early Bird” offers).
4. Cancellations & Substitutions
4.1. ESTA UK reserve the right to cancel the Conference at their sole discretion for any reason and at any time. In the event of such a cancellation, you will be refunded for any registration fees paid, and we will use reasonable endeavours to notify you of such cancellation. ESTA UK is not liable for travel or accommodation costs incurred if the conference is cancelled. Attendees are strongly advised to take out appropriate travel insurance cover.
4.2 If you wish to cancel your attendance after registering for the Conference, we will not be able to refund your registration fee, or any payments made.
4.3 Attendees are responsible for their own hotel and travel reservations and may find it useful to browse our recommended accommodation which will be available via the conference website (www.esta2023.org) after the 1st October 2022.
5. Data Protection and Information Supplied.
5.1. ESTA UK is committed to data privacy and protecting your personal information. By submitting your email address and contact details during the event registration process, you agree that ESTA may send you event-related information as well as future information related to ESTA. You also agree that ESTA will share your email address and contact details with the conference’s principal sponsor – D’Addario.
5.2 ESTA UK uses the personal data you provide in this registration for administering your participation in this event. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.
5.3 Where you provide us with Personal Data of third parties, you warrant, represent and undertake that you have complied with all applicable Data Protection Legislation in respect of such Personal Data, including obtaining all permissions, consents and approvals of Data Subjects to provide their respective Personal Data to us.
6. Media Release Consent
6.1 Where you provide us with media, you confirm that you have permission to use all of the media supplied and you grant ESTA UK full permission to use such media (photography/video/audio footage) to support the conference. You agree that the above use of your supplied media is allowed and will not be a breach of the Data Protection Act or any intellectual property rights (if applicable).
6.2 You grant ESTA UK permission to promote any supplied media on ESTA’s digital and social media channels (e.g Facebook, Twitter, Instagram) which could be shared by third parties globally. We may also use it in promotional material for ESTA (such as guides, programmes, brochures and posters).
6.3 By attending the Conference, you acknowledge and agree as follows: ESTA UK may edit and use the footage it captures at the Conference for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business.
7. Intellectual Property
7.1. Any and/or all IP in the conference materials shall be our sole and exclusive property (or the appropriate third party owner(s), if any) and you shall not acquire any rights in such conference materials, including any developments or variations of them. Nothing in this Agreement grants you any IP rights in the conference materials. You agree not to reproduce, sell, and/or copy (in whole or in part) the conference material, except for purposes of post-conference references. If you would like to use the conference materials for anything else, please email us at firstname.lastname@example.org.
8. Entire Agreement
8.1 These Terms together with your registration for the conference state the entire agreement and understanding between you and ESTA UK relating to your attendance at the Conference and supersedes all previous terms, communications and discussions to that subject matter.